Dalmatian Systems are pleased to announce that release v1-2-180228-3 is now available on the platform. This update includes some exciting new features for employers!
Email notifications of new job applications
To save your team members from logging in every day to their Dalmatian PROServer account, you can now setup email notifications for your job adverts. The system will automatically email your job team members when any new job application is received. To enable this functionality go into your system settings area and tick the ‘Use Email Notifications?’ option. You can then specify which job team roles will receive an email notification.
SMS notifications of new job applications
As with the email notifications above, this release also includes SMS notifications for your job adverts. The system will automatically send an SMS (mobile text message) to your job team members when any new job application is received. To enable this functionality go into your system settings area and tick the ‘Use SMS Notifications?’ option. You can then specify which job team roles will receive an SMS notification.
NOTE: This functionality requires that you have added a valid UK mobile number into the employee record for employees in the job team. At the very least, you will need to add a valid mobile phone number onto your team leader employee records. The system will automatically format the number with the +44 prefix which is required for sending texts electronically.
The employees menu option has been renamed ‘Organisation’
To better reflect the content in this menu area it has been renamed Organisation.
Divisions are now available as part of your PROServer organisation
In your system settings area you will find a new option to enable divisions. This will be of use to larger organisations.
Once enabled you will see a new Divisions menu option in the Organisation menu area.
Once enabled you will be able to assign your employees to divisions in the same way as you currently do for departments.
The employees list more filter has been changed to include a division filter.
Job Roles are now available as part of your PROServer organisation
In your organisation menu area you will find an option for job roles. You can now define job roles with job titles and associated job types that you can then assign to your employees. The job role names will be the names you would typically call your roles within your organisation and will be used as the default job titles when creating new job adverts from any associated templates.
If you click on add new job role or click on an existing record in the list to edit it you will see buttons allowing you to create or edit a job role template (the options will change depending on whether a template already exists).
If you choose to create or edit a job role template you will get taken to a similar page to the existing job advert creation page. However on the template you can choose default options and leave other items blank. When creating a job advert from the template, the job advert will inherit all the default values set on the template but the user can still change specific values on the actual job advert before it is published.
Once a template has been saved against a job role an additional button will be shown which will allow you to quickly create a new job advert using the previously stored template.
The system will then check if there are any existing active job adverts for that job role and if there are it will show you a list of them on the confirm page.
Once you click on the confirm create advert button, the system will generate a new job based on the current template and you will be taken into the standard edit job page where you can check and amend any details before publishing the job.
Job Role Groups are now available as part of your PROServer organisation
In your organisation menu area you will find an option for job role groups. This area is a visual tool to quickly and easily group all your job roles within small self contained groups that can be filtered down to either division, department or team. The page shows all the job roles within a department, allows you to quickly click through to create a new job advert for a job role or edit an existing template. The page shows counts of employees that you have associated with particular job roles, departments, teams or divisions etc.
You can add items to the groups page by clicking on the add button. To edit an existing item simply click on it. You can link items to other items using the child/parent relationships defined on the page.
NOTE: This is not a traditional organisional chart. It is not designed for drawing chain of command. It is designed to group job roles into smaller groups for easier management. For example, if you have a development department with a dozen junior developers in it, you would only add a single jobe role item for junior developer and link it to the development department. The chart would then automatically count the employees in that role and show it on the page. While we would not recommend this page be used to chart your organisation employees by name, it will allow you to specify an individual employee on a job role item, this would be used mainly for job roles that only ever have a single incumbent such as Chief Executive Officer, Managing Director etc. The chart will not show lines linking child groups to parent groups because the page is designed to dynamically resize and wrap groups to suit all device sizes and will work on a mobile phone or ipad sized device.
While the new item page will allow you to add new divisions, departments, teams and job roles on the fly by typing a name in the box provided, it is highly recommended that these items be created in their respective areas as part of system setup and maintenance. It is also recommended that you assign divisions, departments and job roles to your employees first before creating your job role group chart.
The buttons at the top of the page include filters (where enabled in system settings) to allow you to quickly filter the organisation job role groupings down to just a division, department or even team. Click on the relevent filter button and then click on one of the divisions, departments or teams shown in the smaller filter buttons that will appear beneath. Only items that have been added to the chart will be shown. The filters are sticky and will stay on the selected options even if you leave the page. This may be useful for department managers who can leave the filter set for their own department, allowing them to quickly see their own department job roles and teams.
The job role items on the chart also feature icons to warn you where job role templates exist or where published jobs are active for that role.
Bug fixes and minor enhancements
This release also includes numerous bug fixes plus many smaller new features. We have worked through many of our employer pages and made changes to ensure they work well on a range of device sizes from mobile, ipads and desktop PC’s. The job application and interview summary pages have been improved to allow them to operate more effectively on mobile devices in addition to fixing various bugs and display issues. We have also added enhanced ‘more’ filters to more of the list pages.